Dark Horse Ops · Mother of AI Summit
The Agent Job Description Worksheet
By the end of this worksheetYou will be able to draft a working job description for your first AI agent, using the hiring process you already know.
Eight fields. Work them in order, because the later ones depend on the earlier ones. Give it twenty minutes and one real task you are ready to hand off, not a hypothetical. Print this page and write on it.
01Title and Outcome
You would never post a job without knowing what doing it well looks like.
Identical / What's differentIdentical: you would never post a job without a title and a sense of what “doing this job well” looks like in six months. What’s different: you have to state the outcome in a form the agent can check itself against, not just describe the vibe of a good job. “Keep the inbox clean” is a vibe. “Every email older than 24 hours has either a reply or a task” is checkable.
Title:
Done looks like:
02Context
New hires get onboarded. They are not just handed a task list.
Identical / What's differentIdentical: a new hire needs onboarding, not just a task list. You would tell them who your clients are, how you like things worded, what has happened so far. What’s different: almost nothing. This field transfers nearly whole. The only new question is where that context lives so the agent can find it again next time. That is Field 4.
What does it need to know on day one that isn’t obvious from the task itself?
03Tools and Reach
You would not hand a new hire the keys to every system on day one.
Identical / What's differentIdentical: you would not hand a new hire the keys to every system on day one. You would tell them what they can open, what they can send, what they can spend. What’s different: with a human, reach is mostly implicit, built from trust over time. With an agent, you have to state it before the first run, because it will use anything you give it access to, immediately, literally, and without asking whether it should.
What can it open, read, or touch?
What can it NOT touch, no matter what?
04Memory
This one is new.
NoneA human hire remembers what you told them last week without being reminded. An agent does not, unless you build somewhere for that memory to live and tell it to check there every time.
Where does it keep what it learns between runs?
What is it not allowed to forget?
05Guardrail
Every real job has a line the employee does not cross without asking first.
Identical / What's differentIdentical: every real job has a line the employee does not cross without asking you first, whether or not you ever wrote it down. What’s different: for an agent, you have to write it down, and the specific trigger, not just the general rule. “Use good judgment” means nothing to an agent. “If the invoice is over $500, or the client has complained in the last 30 days, stop and ask me” means something.
What does it draft but never send on its own? What makes it stop and ask you?
06Success Check
The field most first-time builders skip.
NoneThis is the one that turns “I think it’s working” into “I know it’s working.” A human hire gets a performance review with real criteria. An agent should too, from day one.
How will you know, concretely, that it did the job right?
07Review Date
Also new. Also usually skipped.
NoneYou would not hire someone and never check in again. Put an actual date on the calendar to look at what the agent has done and decide if the job description still fits.
When will you look at this again? Who is responsible for updating it if the job changes?
08Name It
Bonus · This one does not score. Just have fun with it.Name it.Every real hire ends up with a name you actually use, not just a title on an org chart. Give your agent one.
Name:
(Optional) Why that name:
Come back to this
Two short check-ins. Put them in your calendar now, before you close this page. Spaced recall is the difference between a worksheet you filled in and a skill you actually have.
Seven daysThree to five minutes
- Read your job description again without looking anything up. Which field did you get wrong, the one you skipped, guessed at, or wrote too soft?
- Check Field 5. Has the agent tried anything the guardrail should have stopped?
- Say the name from Field 8 out loud. Does it still fit?
Thirty daysFifteen minutes
- List what you have actually handed the agent by now. Has the outcome in Field 1 changed?
- Update the review date in Field 7, or set a new one right now.
- Now that this agent has a job, what is the next job you would write a description for?
Because you were at the Mother of AI Summit
Take $500 off.
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Start with a Discovery Call. Twenty minutes, and we talk about where you are, what you are trying to build, and whether there is a fit. No pitch, no pressure. Mention the code MOAI when we talk.
© 2026 Dark Horse Ops LLC. All rights reserved. This worksheet is the original work of Max Tuchman and Dark Horse Ops LLC. You are welcome to use it in your own work and to share it with your team in full and unaltered form, with attribution. Reproduction, adaptation, or use in paid training or consulting without written permission is not permitted. For licensing, write to max@darkhorseops.com.